18 May Scanning Documents, the future of a paperless world
Transitioning to the cloud for data storage and cutting back on paper usage is not only good for a business. It is, also, for the environment. Nonetheless, it is still amazing how, for decades, civilization has been trying to move beyond paper into a screen-based, digital world, yet failed to do so. It seems like the world hasn’t seen the advantage behind scanning applications such as, mmm, I don’t know, say, PDF Ninja?
Information is the gas that drives all corporations, and the businesses that embrace a digital, paperless future are the ones that will most likely succeed. The reason is pretty simple- digital documents makes it easier for workers and associates to share, collaborate and interact, no matter where they are located.
Now, businesses most oftenly end up with a lot of paper because they believe that they need a physical signature on documents, such as contracts. Like any true Ninja that knows the art of spying, this is not the case. Everything can and will go digital. Using technology- such as PDF scanning – can improve security, reduce costs and cut down on the amount of paper that a company requires.
The Mobile Workforce
It is no surprise that digital documentation is also a humongous benefit to the increasingly mobile workforce. Powerful, cloud-based DMS (Document Management System) make it easier for mobile workers to get all of the data that they need when they are away from the office. However, mobile workers can also contribute. Once in your company’s system, these new documents can be shared and worked on immediately.
Older documentation should not be ignored, and paper documents need to be digitized for all of the above benefits to be realized. Moving to a paperless world needs companies to be efficient in their digitization, converting only the documents that they really need first, discarding out-of-date information that has no value, and only tackling the less critical backlog at a later date.
And, in that sense, there is no better way to separate the useful from the useless by scanning that which we have in hand…